University of York

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What

Loss of personal data.

How much

148 records.

Why

Failure to close a test area on the University’s website that contained student records.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that university IT staff ensure the appropriate security of all data following maintenance.

Reason for action

Insufficient managerial control was in place to ensure that the test version of the database was deleted.

When

20 July 2011.

Links

View PDF of the University of York Undertaking (Via ICO Website)

View PDF of the University of York Undertaking (Breach Watch)

Lancashire Police Authority

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What

Loss of sensitive personal data.

How much

Unknown.

Why

Sensitive personal data was accidentally published on the data controller’s website.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that sufficient training and security measures are put into place to prevent accidental disclosure of sensitive data.

Reason for action

The data controller was insufficiently familiar with the relatively new system being used to publish their website and failed to take immediate action having been made aware of the error.

When

19 July 2011.

Links

View PDF of the Lancashire Police Authority Undertaking (Via ICO Website)

View PDF of the Lancashire Police Authority Undertaking (Breach Watch Archive)

Northamptonshire Healthcare NHS Foundation Trust

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What

Loss of sensitive personal data on two occasions.

How much

One record.

Why

A patient’s records had not been indexed.

Regulator

ICO

Regulatory action

Undertaking issued to ensure sufficient measures are put into place for the storage and security of physical records.

Reason for action

Not all records held by the data controller were indexed.

When

18 July 2011.

Links

View PDF of the Northamptonshire Healthcare NHS Foundation Trust Undertaking (Via ICO Website)

View PDF of the Northamptonshire Healthcare NHS Foundation Trust Undertaking (Breach Watch Archive)

Ms Raisa Saley, barrister at law

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What

Loss of sensitive personal data.

How much

“Considerable”

Why

Loss of a bundle of legal papers while commuting by train.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that personal data would not be taken off site unless strictly necessary and that records are kept secure.

Reason for action

The records were taken off-site in an unlocked suitcase, which was then lost.

When

05 July 2011.

Links

View PDF of the Ms Raisa Saley Undertaking (Via ICO Website)

View PDF of the Ms Raisa Saley Undertaking (Breach Watch Archive)

Lancashire Teaching Hospitals NHS Foundation Trust

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What

Loss of sensitive personal data.

How much

Two records.

Why

Sensitive personal information was mistakenly faxed to a member of the public on several occasions.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that staff are made aware of the organisations policies regarding the use and storage of sensitive data and its security.

Reason for action

The wrong number was mistakenly inserted into the fax machine.

When

1 July 2011.

Links

View PDF of the Lancashire Teaching Hospitals NHS Foundation Trust Undertaking (Via ICO Website)

View PDF of the Lancashire Teaching Hospitals NHS Foundation Trust Undertaking (Via Breach Watch Archive)

Basildon and Thurrock University Hospitals NHS Foundation Trust

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What

Loss of sensitive personal data.

How much

One record.

Why

Faxes were incorrectly sent to the wrong recipient over a period  of at least a year.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that records are transmitted to GPs in a more secure manner and a ring ahead procedure is implemented.

Reason for action

The Fax was intended for the patient’s GP, but the wrong Fax number was recorded.

When

01 July 2011.

Links

View PDF of the Basildon and Thurrock University Hospitals NHS Foundation Trust Undertaking (Via ICO Website)

View PDF of the Basildon and Thurrock University Hospitals NHS Foundation Trust Undertaking (Breach Watch Archive)

Dunelm Medical Practice

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What

Loss of sensitive personal data.

How much

Two records.

Why

Two patient discharge letters were mistakenly sent to an unrelated third party organisation.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that Electronic Discharge letters are only sent by secure email, where possible and that staff are suitably trained.

Reason for action

Records were transmitted by fax and incorrect numbers were used.

When

01 July 2011.

Links

View PDF of the Dunelm Medical Practice Undertaking (Via ICO Website)

View PDF of the Dunelm Medical Practice Undertaking (Breach Watch Archive)

East Midlands Ambulance Service NHS Trust

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What

Loss of sensitive personal data.

How much

One record.

Why

Information relating to a patient was mistakenly faxed to the wrong recipient.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that staff are sufficiently trained in the usage of and policies relating to the fax machine.

Reason for action

The wrong number was mistakenly inserted into the fax machine.

When

01 July 2011.

Links

View PDF of the East Midlands Ambulance Service NHS Trust Undertaking (Via ICO Website)

View PDF of the East Midlands Ambulance Service NHS Trust Undertaking (Breach Watch Archive)

The Ipswitch Hospital NHS Trust

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What

Loss of sensitive personal data.

How much

29 records.

Why

A member of staff lost patient’s records in a public place.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that personal data is kept sufficiently secure and that staff are made aware that the removal of such data without clearance is unacceptable.

Reason for action

The member of staff had recently joined the organisation and received no information governance training. This followed a similar loss of data the previous year.

When

01 July 2011.

Links

View PDF of the Ipswitch Hospital NHS Trust Undertaking (Via ICO Website)

View PDF of the Ipswitch Hospital NHS Trust Undertaking (Breach Watch Archive)

Cherubs Community Playgroup

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What

Loss of sensitive personal data.

How much

47 records.

Why

Theft of an unencrypted laptop from the premises.

Regulator

ICO

Regulatory action

Undertaking issued to ensure that laptops containing sensitive personal information are encrypted and sufficient physical security measures are implemented.

Reason for action

The playgroup’s premises were located in a publically used building and security measures were only implemented during playgroup hours.

When

28 June 2011.

Links

View PDF of the Cherubs Community Playgroup Undertaking (Via ICO Website)

View PDF of the Cherubs Community Playgroup Undertaking (Breach Watch Archive)